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Job Summary
We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! This vital role combines essential bookkeeping responsibilities with administrative support to ensure smooth daily operations. The ideal candidate will be energetic, highly organized, and possess excellent communication skills, both bilingual and monolingual candidates are encouraged to apply. You will be the backbone of our office, managing financial records, providing exceptional customer service, and supporting office management functions with enthusiasm and precision. This paid position offers an exciting opportunity to grow your skills in a fast-paced environment while making a meaningful impact on our team.
Responsibilities
Manage and maintain accurate financial records using QuickBooks or similar accounting software, including invoicing, expense tracking, and bank reconciliations
Handle front desk duties by greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
Provide exceptional customer support through clear communication, problem-solving, and timely responses to inquiries
Perform clerical tasks such as data entry, filing, proofreading documents, and managing correspondence to keep the office organized and efficient
Assist with calendar management and scheduling appointments or meetings using Google Workspace or Microsoft Office tools
Support office management activities including supply ordering, maintaining office equipment, and ensuring a welcoming environment
Conduct general administrative duties such as copying, scanning, and maintaining organized digital and physical files
Qualifications
Proven experience in office management or administrative roles with strong clerical skills
Proficiency in QuickBooks, Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry tasks
Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
Strong typing skills coupled with attention to detail for proofreading and data accuracy
Bilingual abilities are highly desirable to assist diverse client needs and enhance communication
Previous experience as a dental or medical receptionist or personal assistant is a plus but not required
Demonstrated customer service excellence with professional phone etiquette and support skills
Knowledge of bookkeeping practices including invoicing, expense tracking, and financial record keeping
Ability to manage multiple responsibilities efficiently while maintaining a positive attitude
Join us in this energetic role where your organizational talents will shine! We value proactive individuals who thrive on supporting teams through meticulous work and excellent communication. This is more than just an administrative position — it’s an opportunity to grow your career while contributing to a vibrant workplace environment.
